Go to the Home tab and use the Font settings. To format the greeting line the way you want, highlight the whole field, including the trailing marks. This data should be displayed in your original data source which in this case is contact information in Outlook. You can enter more information for the document with additional fields.Ĭlick on Insert Merge Field. When you clicked OK, a placeholder field for the greeting line was displayed in the Word document. If the field you want says Not Matched, click the drop-down list for that field and select the column name that matches that column in your list. So if there is a mismatch, use Match Fields to ensure that the merge stays correct. Notice that the Merge field comes from the column headers of your mailing list. You can customize the items with the options given here. Right below you can check out a preview of the names from your list. This is just a placeholder for names from your contact list. Click OK and then Microsoft Word will launch for you to compose your personal message.Ĭompose Personalized Messages in Microsoft WordĪt the Mailings tab on the Ribbon, select Greeting Line to start the message with greeting lines.Īs you can see here, the dialog box is pre-populated.Therefore, you choose This Will Get Your Attention. Message Subject Line: The subject line remains unchanged for all emails. Under the Merge option, choose the following parameters: In the Mail Merge Contacts screen, select Only selected contacts if personalized emails are sent to the selected contacts.From the Ribbon, choose Mail Merge > Hone > Actions Group.Note: Mail Merge does not work with distribution lists. When you have filled in the information in the Contact box, click Categorize, and then select the folder you want. Tip: When you create a contact, you can also assign it a category by color. Go to View > Current View > Change View > List, scroll to the right to see the Categories column, and see which categories you’ve attached contacts to. Here, you will use your Outlook contacts to send emails.Ĭlick People > Right-click the contact you want to categorize, click Categorize, and then click the color you want.
![send contact list outlook 2016 mac send contact list outlook 2016 mac](https://www.canr.msu.edu/support/images/outlook-mac/100318-outlook-mac-address-book.png)
Microsoft Office allows you to use different data sources for these address details, for example, you can use an Excel spreadsheet or even an Access database. With Outlook as part of the Microsoft Office suite, you can use this feature to send mail to multiple people, each personalized to a separate contact. The source of the change data (here: Microsoft Outlook Contacts) is usually the address and name of the recipient.The main document (here: Microsoft Word) where you write the body of the email.Unlike sending messages to a group of people, mail merge makes each recipient of the message unique.
![send contact list outlook 2016 mac send contact list outlook 2016 mac](https://i.ytimg.com/vi/sZjnRugl9R8/maxresdefault.jpg)
For example, an invitation card has everything the same except for the name, address, etc. Emails have the same format and content as well as graphics if applicable. Mail Merge is used when you want to create multiple documents that are essentially the same but each contains its own details.